Administrative Associate 3 - Routed

September 23, 2026 Auto Import

Salary

$28.70 - $38.60 Hourly

Location

Bremerton

Job Type

Full-Time

Job Number

202600023

Department

Routed Service General

Division

Routed Services General

Opening Date

09/16/2026

Closing Date

9/23/2026 4:00 PM Pacific

Description
Benefits
Questions

Purpose of the Job Join Our Team as an Administrative Associate 3!

Are you passionate about providing top-notch service and positively impacting your community? We're looking for dedicated individuals to perform a variety of administrative and/or technical support requiring independent judgment and decision-making for a department, program, and/or administrator.

Starting Pay: $28.70/hr.

Comprehensive Health Benefits: Choose between a PPO or HMO plan to suit your needs.

Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.

Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.

Insurance Coverage: Life insurance, disability benefits available.

Characteristic Duties and Responsibilities

Assists as an administrator by coordinating parts of a process, project, program, or activity, ensuring a smooth flow of services and operations, which may include reviewing, processing, and maintaining documents/records, tracking, scheduling, and distribution of documents and/or information; provides appropriate follow-up.

Provides information to others regarding assigned programs and operations requiring application of policies, procedures, and regulations; serves as liaison between the department and other employees, departments, and/or the public.

Receives, reviews, researches, and determines disposition of confidential and/or sensitive materials.

Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal, reconciling vendor invoices); analyzes data and includes in reports and presentations.

Composes a variety of correspondence, memos, reports, agendas, and minutes; reviews and checks documents, records, and forms for accuracy, completeness, and conformance with applicable laws, rules, policies, and regulations.

Serves on assigned committees; researches and prepares agendas, information materials, and correspondence in support of selected committees; takes and transcribes minutes; takes dictation.

Attendance Monitoring Duties And Responsibilities

Monitoring and tracking employee attendance

Verifying check-in and check-out times: Recording and tracking absences and leave banks and ensuring compliance with Kitsap Transit policies and Collective Bargaining Agreements (CBA).
Maintaining accurate records: Responsible for keeping detailed records of employee attendance, including time off and related activities. Keeping accurate records of disciplinary actions for compliance and historical look back.
Generating reports: Generating accurate reports based on attendance data to provide information in support of decision-making by upper management.
Ensuring compliance: Ensure that all records and reports comply with agency policies, CBAs, and external regulations. Responsible for issuing, and tracking of all standard attendance notices, memos, and warning letters associated with attendance and progressive discipline as determined by agency policies and CBAs.
Providing support to department managers, human resources and payroll: Assist department managers, HR and payroll to ensure a cohesive approach to attendance, discipline and payroll issues.

These responsibilities are critical to maintaining agency efficiencies, policy adherence, and productivity by ensuring accurate records and supporting overall agency goals. Leave Monitoring Duties And Responsibilities

Employee Time-Off Requests

Receive, review, and process employee requests for vacation, personal leave, sick leave, union leave, and other paid/unpaid time off in accordance with agency policies, CBAs, and applicable federal, state and local regulations.
Maintain accurate leave records for agency HRIS and/or payroll.
Communicate leave approvals, denials, or modifications to employees, unions, and management in a timely manner.

Union Leave Requests

Review and process requests for union-related leave (e.g., union meetings, training, negotiations) in compliance with CBAs.
Coordinate with union representatives to verify eligibility and leave requests.
Ensure substantiating documentation is complete and retained for audit purposes in accordance with records retention guidelines.

Pay Allocation for Union Leave

Process union leave as paid by Kitsap Transit, reimbursed by the union, or unpaid, based on the CBA.
Process payroll adjustments for union leave, ensuring correct coding for Kitsap Transit-paid vs. union-paid time.
Track and reconcile all reimbursements from the union to Kitsap Transit.

Compliance & Reporting

Ensure all leave processes comply with federal, state, and local labor regulations, as well as CBAs.
Generate reports on leave usage, trends, and costs for management review periodically and when requested.

Minimum Qualifications Minimum Qualifications and Knowledge Skills and Other Characteristics High school graduation/GED and three (3) years of increasingly responsible administrative/technical office support experience including the monitoring, processing and tracking of leave, attendance, and time off requests.

Licenses/Certifications, Benefits, ADA And Other Requirements

Knowledge, Skills and Other Characteristics:

Knowledge Of

Kitsap Transit operations, programs, policies, and practices
Current technological tools for attendance tracking and leave management, such as biometric systems, mobile apps, and leave management software
Advanced records maintenance, document processing, and record keeping
Applicable laws and regulations to ensure compliance
Advanced office practices and procedures
Basic statistical and data interpretation

Skill In

Organizing and addressing the various aspects of attendance and leave issues
Understanding and working with the systems used for managing attendance and leave.
Attendance Tracking Software for implementing and using attendance tracking systems.
Interpreting attendance data so management can make informed decisions about workforce planning and resource allocation
Prioritizing, planning, and completing projects requiring independent judgment and decision making within established guidelines and deadlines
Creating and maintaining records
Discretion for handling sensitive information and maintaining confidentiality
Preparing clear and concise correspondence, reports, spreadsheets and documents
Understanding, explaining and interpreting programs, regulations, procedures, and guidelines
Communicating effectively orally and in writing
Working effectively with minimal supervision
Establishing and maintaining effective working relationships with other Kitsap Transit employees, departments and labor unions

Licenses/Certifications
None Working Hours: M-F 9:am - 5:30pm

Selection Process: After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed, including reference and background checks.

Kitsap

Transit does not pay any relocation costs.

To Apply: If you decide to apply for this position, please visit our employment link at https://www.governmentjobs.com/careers/kitsaptransit. Please contact Janel Silver in the Human Resources Department at (360) 473-1138 if you have any questions.

Closing Date: This posting is open until September 23, 2026. You may include a resume; however, it may not be used in lieu of a completed application.

Kitsap Transit is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the hiring process, contact jobapplada@kitsaptransit.com or 360-479-4348 (TDD).
If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010, you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Kitsap Transit.

KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Generous benefits package including: Medical, Dental and Vision for employee and dependents, disability and life insurance.

Kitsap

Transit also participates in the WA State Public Employees’ Retirement Plan (PERS) and a generous general leave accrual and 10 holidays plus 2 floating holidays.

Visit our Benefits page at Kitsap Transit.

Do you have the legal right to work in the U.S.?

Note: All employment offers are contingent upon proof of eligibility to work in the U.S.

02 Are you or will you be at least 18 years of age at the time of hire?

03 Do you have a High School diploma or GED?

04 Please enter the educational institute where you received your high school diploma or GED.

Do you have at least three years of increasingly responsible administrative/technical office support experience?

06 Regarding Procurement of Information for Employment Purposes Important: Please read carefully before signing A consumer report and/or investigator consumer report – which may include information concerning your character, employment history, general reputation, personal characteristics, police record, education, qualifications, motor vehicle record, mode of living and/or credit and indebtedness – may be obtained for employment purposes in connection with your application for and/or continued employment with Kitsap Transit. Under federal Fair Credit Reporting Act, the term "employment purposes" when used in connection with a consumer report means "a report used for the purpose of evaluating a consumer for employment, promotion, reassignment or retention as an employee." 15 U.S.C.

1681a(f). Before any adverse action is taken, based in whole or in part on the information contained in the consumer report and/or investigative consumer report, you will be provided a copy of the report, the name, address and telephone number of the reporting agency, and a summary of your rights under the Fair Credit Reporting Act. I authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes. This authorization shall remain in effect over the course of my employment. I agree that a copy of this authorization has the same effect as the original.
I agree to authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes.
I do not agree to authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes.

07 Do you have experience creating and maintaining filing systems, records maintenance and document processing?

08 Do you have the following computer experience (please select all that apply):

Excellent keyboard skills with high level of accuracy
MS Word
MS Outlook
MS Excel

09 All statements submitted in response to these questions set forth above are subject to investigation and verification prior to appointment.

Kitsap

Transit may verify any conviction record or offenses against persons, adjudications of child abuse in civil actions, and disciplinary board final decisions. We may verify your record of criminal convictions for offenses against persons, civil adjudications of child abuse, and disciplinary board final decisions. YOUR EMPLOYMENT IS EXPRESSLY CONDITIONED ON OUR RECEIPT OF A SATISFACTORY REPORT.

I, the undersigned, have received a copy of this disclosure statement and do hereby certify, under penalty of perjury, that my responses to the questions set forth above are true, correct and complete. I understand and agree that if I am hired, I can be discharged for any misrepresentation or omission to the above questions. Further, I understand and agree that if I am hired, my employment is specifically conditioned on Kitsap Transit's receipt of a satisfactory report.

Yes, I understand
No

10 I authorize release to the Kitsap Transit Human Resources Department or its designees of any and all information concerning me, my work record, my professional reputation, criminal records, education, and recommendations. I understand that information of a confidential or privileged nature may be included. The information will be used to assist the Human Resources Department in determining my qualifications and fitness for the position I am seeking with Kitsap Transit.

I understand my rights under Title 5, United States Code, Section 552a, the Privacy Act of 1974, and waive those rights with the understanding that information furnished will be used by the Human Resources Department in conjunction with employment procedures. I hereby agree to release you, your organization, and others from any liability or damage, which may result from furnishing the information requested.

I agree
I do not agree

11 Please specify which incidents/citations you have received in the last 3 years and provide the year. If you do not have any incidents or citations, please enter "n/a"

Describe your experience handling multiple tasks and prioritizing projects in a fast-paced office environment. Include types of projects and tasks handled, the frequency of projects and tasks, and your methods for ensuring deadlines are met. Please list your dates of employment, employer(s) and job title(s) where you gained this experience.

Please describe your work that demonstrates your familiarity and depth of experience with the following software: a. MS Word b. MS Excel c. MS Outlook d. MS Publisher e. MS ACCESS Be sure to include the name of the program and type of work performed or documents you created.

14 Kitsap Transit has various non-revenue vehicles that are available to all staff for agency business. In order to limit liability, we are required to utilize a service to monitor employee driving record activity. Do you agree to have your driving records monitored during your employment with Kitsap Transit?

Required Question

Employer Kitsap Transit

Address 60 Washington Ave.

Bremerton, Washington, 98337

Phone (360) 479-6962

Website http://www.kitsaptransit.com

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