Corporate Events Specialist

About the position

The Corporate Events Specialist leads the planning, development, and execution of corporate events on behalf of the Hy-Vee corporate office. This position oversees the corporate event calendar, manages complex projects across departments, selects and negotiates with vendors, and ensures high-quality delivery of all internal events, department functions, and company-wide awards programs. The role provides guidance to support staff and collaborates closely with senior leadership to advance event strategy aligned with company objectives.

Responsibilities

• Lead planning, logistics development, and execution for corporate events, conferences, and company-wide award programs.
• Develop and manage the annual corporate events calendar, ensuring alignment with budgetary guidelines and organizational priorities.
• Oversee vendor research, venue evaluation, and assist with contract negotiation.
• Manage and enhance the retirement program, including celebration planning, communication, and gift coordination.
• Direct scheduling, planning, and implementation of complex event timelines with cross-functional stakeholders.
• Monitor event-related expenses; produce event reports and financial summaries.
• Identify process improvements and create standardized event procedures and tools.
• Supervise event staff as assigned, providing coaching and task direction.
• Represent the department in leadership meetings and provide subject-matter expertise on event operations.

Requirements

• Three to five years of related event planning or project management experience required.
• Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of standard office equipment and event-planning tools.
• Excellent written and verbal communication skills required.
• Strong interpersonal skills with the ability to interact professionally with internal and external partners.
• Strong project management skills with the ability to manage multiple complex events simultaneously.
• Ability to identify problems, develop effective solutions, and make decisions independently.
• High degree of organizational skill and attention to detail.
• Ability to lead projects and delegate effectively.

Nice-to-haves

• Bachelor’s degree in marketing, communications, hospitality management, or related field preferred; equivalent combination of education and experience considered.
• Corporate or large-scale event experience preferred.
• Prior supervisory or project team lead experience strongly preferred.
• Commitment to the Hy-Vee Mission and a willingness to promote company values.

Benefits

• Responsible for event budgets and cost-control measures.
• Handles confidential programs and information, including employee-related data, awards, and company initiatives.